Teaching and Learning Administrator
Ref Number: B04-06345
Department: UCL BEAMS (B04) – Department of Mathematics
Location: London
Salary: £36,433 – £41,833 per year
Contract Type: Permanent
Working Pattern: Full time
Working Type: Hybrid
Available for Secondment: No
Closing Date: 31 August 2025
About us
The Department of Mathematics at UCL is internationally renowned within one of the world’s most prestigious universities. Since its founding, the department has produced outstanding staff and students, including Fields Medal winners Klaus Roth, Alan Baker, and Tim Gowers.
Today, the department includes:
- Around 80 academic members of staff, with 38 full professors.
- Approximately 30 postdoctoral research fellows.
- Around 108 PhD students and 50 MSc students.
- A strong flow of visiting academics and international collaborations.
Research groups cover a wide spectrum, from pure and applied analysis to fluid mechanics, mathematical physics, topology, number theory, and modelling across biology, finance, industry, and society.
About the role
The Teaching & Learning Administrator will provide professional administrative support for the Department’s MSc programmes, including:
- MSc in Financial Mathematics.
- MSc in Mathematical Modelling.
- A new MSc in Mathematics (launching September 2026).
Key responsibilities:
- Specialist administration of designated teaching programmes.
- Supporting student engagement monitoring for PGT students.
- Ensuring smooth and effective teaching and learning processes from enquiry to completion.
- Coordinating assessment, records, and student-facing events.
- Working closely with Programme Directors, Admissions Tutors, and the wider Teaching & Learning Team (4 Administrators + 2 Senior Administrators).
The role is available from 1 September 2025 or as soon as possible thereafter.
About you
Essential criteria include:
- Minimum of 5 GCSEs (Grade C or above) including Maths and English, or equivalent experience.
- Strong administrative experience in a busy office, ideally within higher/further education.
- Knowledge of course/programme administration and online learning environments.
- Excellent interpersonal, written, and communication skills.
- Advanced MS Office skills (Word, Excel, Outlook).
- Ability to manage high volumes of work, meet deadlines, and handle student-facing events.
- Willingness to learn new systems (e.g., UCL’s Portico).
- Commitment to excellent service delivery and Equality, Diversity & Inclusion (EDI).
Desirable criteria:
- A-level education or equivalent experience.
- Previous HE administrative experience.
- Ability to use web publishing software (e.g., Moodle).
What we offer
UCL offers an excellent benefits package, including:
- ~41 days of holiday.
- Additional 5-day annual leave purchase scheme.
- Defined benefit CARE pension scheme.
- Cycle to work scheme and season ticket loan.
- Immigration and relocation loan schemes.
- On-site nursery and gym.
- Enhanced maternity, paternity, and adoption pay.
- Staff Support Service and discounted medical insurance.
Equality, Diversity and Inclusion
As London’s Global University, UCL values diversity and is committed to fairness, inclusion, and belonging. Applications are encouraged from groups underrepresented in the UCL workforce, including:
- Black, Asian and ethnic minority backgrounds.
- Disabled people.
- LGBTQI+ people.
- Women (particularly at senior levels).
The Department of Mathematics holds an Athena SWAN Silver award in recognition of its work advancing gender equality.
Read more on UCL’s Equality, Diversity and Inclusion.
Additional information
- This role does not meet the eligibility requirements for a UK Skilled Worker visa (Tier 2 sponsorship).
- For queries or adjustments in the recruitment process, please contact Anna Rutherford (anna.rutherford@ucl.ac.uk).
- Full Job Description (PDF): Download here
Application process
To apply for this role, please visit UCL’s Search Jobs portal and submit your application online by 31 August 2025.
Applications must include:
- A CV.
- A supporting statement demonstrating how you meet the essential and desirable criteria listed in the Job Description.
Shortlisted candidates will be contacted directly for interview.
