Apprentice Administration Assistant – Nottingham University Hospitals NHS Trust
Location: Nottingham (QMC and City)
Contract Type: Apprenticeship – 18 months (Fixed Term)
Hours: 37.5 hours per week (Full Time)
Salary: £14,722 per annum (£240 per week)
Closing Date: 13 September 2025, 23:59
Employer: Nottingham University Hospitals NHS Trust (NUH)
Overview
We are looking for a motivated Apprentice Administration Assistant to join the Estates and Facilities Hub Team at NUH.
This role offers a fantastic opportunity to gain valuable work experience in a professional NHS environment while working towards a nationally recognised Business Administration Level 3 qualification.
The successful candidate will play an important role in supporting the day-to-day operations of the Estates and Facilities team, providing high-quality administrative assistance to ensure smooth service delivery.
Responsibilities
As an Apprentice Administration Assistant, you will:
- Provide general administrative support to the Estates and Facilities team.
- Undertake office duties such as answering phones, handling messages, scanning, filing, and managing post.
- Assist in the arrangement and coordination of meetings/events including booking venues and preparing/distributing paperwork.
- Produce accurate correspondence, minutes, and reports (under supervision).
- Develop and maintain administrative support systems, both manual and electronic.
- Support procurement processes, including raising purchase orders and receipting goods/invoices.
- Handle incoming and outgoing mail efficiently.
- Ensure a safe, tidy, and organised working environment.
- Work flexibly to cover colleagues during absence, ensuring continuity of service.
Training & Development
This apprenticeship will give you the chance to grow both professionally and personally. Training will include:
- Business Administration Level 3 qualification.
- NVQ Level 2/3 in Business Administration.
- Certificate in Principles of Business and Administration.
- Functional Skills (English, Maths, ICT at Level 2).
- Employment responsibilities and rights.
You’ll gain first-hand experience working with an experienced team, supported every step of the way, to ensure your apprenticeship leads to a successful career.
Working at Nottingham University Hospitals (NUH)
- With over 20,000 staff, NUH is one of the largest employers in Nottingham and plays a central role in delivering healthcare, research, education, and innovation.
- We are committed to diversity and inclusion and particularly welcome applications from Black, Asian, and Minority Ethnic candidates, as well as Disabled applicants, to ensure our workforce better represents the community we serve.
- NUH is a Disability Confident Employer, meaning applicants with disabilities who meet essential criteria will be shortlisted for interview.
- We encourage innovation, personal development, and career growth opportunities – supporting you to turn a job into a lifelong career.
Person Specification
Essential Requirements:
- Functional Skills Level 1 in English, Maths, and ICT (or equivalent).
- Good communication skills, with an understanding of confidentiality.
- Ability to work sensitively with diverse groups of people.
- Strong organisational skills.
Desirable Requirements:
- GCSE Grade C or above in English and Maths (or equivalent).
- Previous administrative experience.
Additional Information
- Applicants aged 16–17 years and working more than 20 hours per week will need to commence an apprenticeship alongside their role, as per government guidance.
- The role may be subject to a DBS check (cost deducted from first month’s pay).
- Applicants at risk of redundancy within the NHS East Midlands region will be given preferential interviews (if they meet essential criteria).
- International applicants should review guidance on applying for health and social care jobs in the UK from abroad.
Application Process
