We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO of our real estate company. The ideal candidate will be a strategic partner, managing executive schedules, communications, and administrative tasks to ensure the smooth operation of the executive office. This role requires strong attention to detail, and professionalism.

Key Responsibilities:

Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.

Act as the primary point of contact between the CEO and internal/external partners.

Draft, review, and manage correspondence, presentations, reports, and other documents on behalf of the CEO.

Prepare agendas, take meeting minutes, and follow up on action items.

Conduct market research and compile data to assist in decision-making.

Coordinate events, conferences, and client meetings as needed.

Support special projects and initiatives as assigned by the CEO, Field visits to properties in Birmingham ONLY.

Manage expense reports, invoices, and budget tracking related to executive activities.

Liaise with department heads, vendors, and clients to ensure operational efficiency.

Qualifications:

Business administration experience preferred, communications, or a related field preferred.

1 year of experience as an Executive Assistant, preferably in real estate or a related industry.

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to multitask and prioritize in a fast-paced environment.

High level of professionalism, discretion, and confidentiality.

Strong problem-solving skills and a proactive mindset.

Experience coordinating travel and event planning.

Why Join Us?

Opportunity to work closely with top leadership in a growing real estate company.

Competitive salary and benefits package.

If you are a self-motivated professional with a passion for organization and efficiency, we invite you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $34,000.00 – $38,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Professional development assistance
• Referral program
• Tuition reimbursement

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Birmingham, AL 35207 (Required)

Ability to Relocate:

• Birmingham, AL 35207: Relocate before starting work (Required)

Work Location: Hybrid remote in Birmingham, AL 35207