Office Administrator
Permanent employee, Full-time · Hammersmith
A bit about the role
- Salary: £26,000
- Contract Type: Permanent
- Location: Hammersmith
- Hours: Split between 8:30-16:30 / 9:30-17:30 to ensure someone is always available for opening and closing
As our Office Administrator, you’ll be the backbone of our daily operations, ensuring everything runs smoothly and efficiently. Your support will be vital in creating a welcoming environment for our team and visitors, handling essential administrative tasks, and contributing directly to the productivity of the entire office.
The ideal candidate will be an organised, self-motivated problem solver with exceptional communication skills and a keen eye for detail.
Key Responsibilities:
- Maintain a tidy, organised, and professional office environment
- Manage the office supplies inventory, including ordering, stocking, and distributing
- Coordinate office layouts, moves, and space planning
- Handle incoming and outgoing mail, deliveries, and couriers
- Manage office security, including facilitating access to the office
- Act as the primary point of contact for external vendors, service providers, and building management
- Manage and triage the general office email inboxes and correspondence
- Schedule and coordinate meetings and appointments, including booking rooms, preparing materials, and organising food
- Maintain filing systems, ensuring accuracy and confidentiality
- Assist with data entry and maintaining databases
- Process staff documentation, contracts, and other paperwork
A bit about you
Essential
- Possesses a ‘can do’, ‘nothing is impossible’ mindset
- Stays calm under pressure
- A strong collaborator who easily builds internal and external relationships
- Excellent organisational and time management skills, with the ability to prioritise tasks and manage multiple deadlines
- Strong verbal and written communication skills
- High attention to detail and accuracy
- Discretion and ability to handle confidential information with integrity
- Reliable, punctual, and highly dependable
- Adaptable and flexible to changing priorities and demands
Desirable
- Proven experience in office administration, administrative assistant, or a similar support role
What we offer
- Salary: £26,000
- 25 days holiday (plus bank holidays) pro rata
- 7.5% employer pension contribution (when you contribute 3%)
- £20 per month with Betterspace (our wellbeing platform)
- Company Health Insurance and Health Cash Plan
- Life assurance (x3 your salary)
- Cycle to work scheme
- Free and secure parking in Hammersmith
- Free annual ROW Membership
- Bonus annual leave between Christmas and New Year’s Day
Additional Information
To apply for this role, please submit your application alongside your CV.
Closing date: 29th of August (we may close earlier if we find the right candidate).
