Operations Manager

Operations Manager (Part-Time, Growing to 4 Days) – Kumquat Consulting

Location: Remote (preferably Europe or close time zone)
Commitment: 4 days a week (option to start at 2 days/week and grow to 4)
Contract: Independent contractor (negotiable)
Salary Range: EUR 33–44,000/year
Application Deadline: Sunday, 7 September 2025
Start Date: Early October 2025

About Us

Kumquat is a boutique facilitation and coaching business based in Brussels, Belgium since 2013. We design and deliver purposeful gatherings for international clients — companies, philanthropies, NGOs and institutions.

Our two-person core team is now looking for an Operations Manager to help us enter our next phase of growth.

The Role

As our Operations Manager, you’ll be the backbone of our operations — keeping projects on track, tools in sync, clients happy, and systems running smoothly.

Your key responsibilities will include:

  • Running client-facing operations (onboarding, proposals, project timelines, scheduling)
  • Supporting business operations (newsletters, masterclass schedules, LinkedIn posts, marketing support)
  • Managing knowledge & documents (templates, shared folders, Notion setup, document review)
  • Handling business admin (proposals, contracts, invoicing, payments, receipts)
  • Maintaining and improving systems (Asana, Airtable, Drive, Harvest, HubSpot CRM, Make automations)

Who We’re Looking For

This role is for you if you:

  • Love organising and improving systems
  • Are proactive, independent, and detail-oriented
  • Enjoy working with tools, automations, and smarter workflows
  • Value professionalism, clarity, and follow-through
  • Thrive in small teams and multicultural environments

Requirements:

  • Several years’ experience in operations, project management, or executive support
  • Confident with project management tools (Asana, Airtable, Notion)
  • Strong tech fluency (Google Workspace, CRM, Zoom/Miro/Mural, automations)
  • Excellent business English, with strong writing and editing skills
  • Experience handling business admin (invoices, contracts, shared drives)

Bonus points if you enjoy experimenting with tools, workflows, and AI where it makes sense.

Our Offer

  • 4-day work week (fully remote)
  • EUR 33–44,000/year (depending on experience and contract type)
  • Flexibility and trust in how you work
  • Growth opportunities after the first year
  • Occasional travel possible

About Working With Us

We are a small, intentional team who value focus, rest, and thoughtful collaboration. Inspired by Cal Newport’s ideas on deep work, we use tools like Asana, Loom, and Fathom to minimise noise and maximise effectiveness.

Joining Kumquat means:

  • A flexible, low-drama work environment
  • Freedom to shape your role and grow over time
  • Working with international, multicultural clients
  • Contributing to meaningful, transformative client experiences

We are also proud members of 1% for the Planet, giving back 1% of our revenue to vetted environmental organisations.

How to Apply

Apply here: Application Form

Recruitment timeline:

  • 7 September: Application deadline
  • Week of 8 September: Asynchronous video interview (short recording)
  • 14–15 September: Timed task
  • Weeks of 22 & 29 September: Live interviews
  • Week of 6 October: Final selection

We value diversity and encourage everyone to apply. If you require specific accommodations, please email hiring@kumquat.eu.

Note: Please include the word “citrus” in your final answer on the application form to confirm you’ve read this post fully.

 

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