Virtual Personal Assistant
TechTree Innovations
Admin & Office
Remote (Work From Home) Full Time
Advertising, Media & Communications NGN 250,000 – 400,000
Skills Required
Powerpoint Google Slides Communication Problem-solving Adaptability Time Management Proactivity Tech-savviness emotional intelligence discretion organization Notion
Job Summary
You are a highly organized and discreet Personal Assistant. You would be working to support a family of two high-performing executives in the tech & creative space. You excel at creating efficiency and effectiveness. As a great multi-tasker, you’ll manage the master to-do list. You are proactive, think ahead and continuously improve systems.
- Minimum Qualification : Degree
- Experience Level : Mid level
- Experience Length : 3 years
- Working Hours : Full Time
Job Description/Requirements
Responsibilities:
-
- Manage the family calendar and business calendar.
- Schedule and manage appointments, meetings, and calls, ensuring no conflicts and prioritizing tasks.
- Filter, respond to, and organize the family’s emails, ensuring prompt responses to important communications.
- Organize and prepare for meetings, including setting up virtual links, preparing agendas, and ensuring all necessary documents are available.
- Manage projects efficiently, align on project statuses, schedule key meetings, and ensure the family’s time is efficiently allocated.
- Prioritize and manage multiple tasks to ensure deadlines are met.
- Implement effective time management strategies to enhance family productivity.
- Assist the family in preparing and organizing documents such as contracts, quotes, and creative briefs, presentations, and documents and ensure the family is informed of project progress and required actions.
- Assist the family in booking appointments, and conducting research.
- Assist in the coordination and execution of internal events and team activities.
- Maintain strict confidentiality of all sensitive information.
- Liaise with internal 3rd parties to gather necessary information for the family’s projects and tasks.
- Organize travel itineraries, including booking flights, accommodation, and transport.
Edit video content for publishing on social media platforms as well as visual design content using tools such as Canvas
Requirements:
- 3+ Years of Experience in a Personal Assistant role or in a similar role.
- High proficiency using Notion to manage, tasks, projects, calendars, databases and organise information.
- Excellent spreadsheet skills using Google Sheets or similar spreadsheet software to create; plans, trackers, budgeting.
- Excellent presentation creation skills, PowerPoint, Google Slides, Keynote.
- Excellent organizational and time-management skills.
- Creative business experience preferred.
- Strong verbal and written communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
